AI automation and AI implementation for businesses
AI automation for business. We start with one process.
We bring AI in where your team loses time on repetitive work: answering inquiries, quotes, booking meetings, reports. We connect it to the email, CRM and messaging tools you already use, and the important decisions stay with a person.
Phone Mon-Fri, 10:00-18:00 CET. WhatsApp: +48 725 951 769
- 09:12inputA form inquiry lands in the shared inbox
- 09:12AIAI reads the message and checks whether the customer is already in the CRM
- 09:13AIA draft reply with pricing is waiting in Telegram
- 09:15humanYou read it, fix one sentence and approve
- 09:15systemThe email goes out; the contact and status are saved in the CRM
- 09:16systemThe follow-up date lands in the calendar
The times show the order of steps, not a promised turnaround. This is how we map every process before we build it.
In brief
- What you get
- One working AI process, connected to your tools, with instructions and training
- Options and prices
- Start from PLN 1,490 (budget), Sales from PLN 3,900 (recommended), Growth from PLN 6,900, Expansion from PLN 990 per month. Prices include VAT
- Timeline
- Given in the quote, once we have seen the process
- Payment
- VAT invoice. Prices are negotiable, instalments as agreed in the contract
- Next step
- A 30-minute online call, no obligation
01 / Use cases
What we automate in small and mid-sized businesses
Business process automation with AI starts with a list of repetitive tasks, and only then with technology. Here are 6 areas where that kind of work tends to pile up.
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Inquiries and leads
Today Inquiries come in through the form, email and messaging apps. Some wait until tomorrow, some get lost.
After implementation Every inquiry lands in one place. AI drafts the reply and you approve or edit it.
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Email and messages
Today The same questions about price, timing and availability, answered from scratch each time.
After implementation Draft replies in your company voice, based on the price list and rules you give us. Unusual cases go to a person.
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Booking meetings
Today Three messages to agree on a time. The promised call slips your mind.
After implementation The customer picks a slot from your calendar. A promised follow-up becomes a calendar entry with notes for the call.
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Reports
Today Numbers gathered by hand from several dashboards, usually when someone asks for them.
After implementation A short report arrives by email or messenger at a set time, always from the same sources.
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CRM and invoicing
Today Customer details retyped from email into the CRM, and then again into the invoicing tool.
After implementation The contact, note and status are saved automatically. The invoice is built from data already in the system and waits for your review.
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An assistant on Telegram or WhatsApp
Today To check anything, you have to sit down at a computer and log in to several systems.
After implementation You message the assistant like a colleague: what is the status of this client, what is on today, draft a reply. Nothing is sent until you tap to confirm.
02 / Terms
AI agent, AI assistant or chatbot: which one fits your business
These terms get mixed up a lot. The difference is how much freedom the AI gets and who makes the decision.
Automation with an AI step
A fixed sequence of steps: form, CRM entry, notification. AI does one thing in it, such as summarising a message or writing a draft.
A good fit when the process always looks the same.
AI assistant
Answers questions and prepares content based on your company knowledge: price list, offer, contact history. It acts when you ask it to.
A good fit when your team keeps looking up the same information.
AI agent
Gets a goal and chooses the steps itself from the tools you give it: it checks, compares and prepares. Before any action with serious consequences it stops and asks a person.
A good fit once the process is documented and proven.
AI chatbot for your website
Talks to customers on your website or in a messaging app. It answers from your company knowledge base and hands the conversation to a person when it does not know.
A good fit when customers ask the same things outside working hours too.
We usually recommend starting with an automation that has one AI step. An AI agent is worth adding once the process is clearly working.
03 / Proof
These automations run in our own company every day
We do not sell what we do not use ourselves. These are the processes that run our agency and our own online stores.
- Audit
A form submission triggers measurements of the website. AI drafts the audit, a quality check reviews it, and a person approves borderline cases in Telegram.
- Blog
AI drafts a post from the editorial calendar. A card arrives in Telegram with buttons: publish, revise, reject. Nothing is published without a tap.
- Builder
A customer answers a few questions and the builder puts together a first draft of their website.
- Report
Every day at 8:00 a report from our online stores arrives in Telegram.
- Calendar and invoices
A promised follow-up goes into the calendar together with a call brief. Invoices are built from system data and always get a preview before they are issued.
These are our own processes, not client stories. You can try one of them from the customer side: order a free website audit
04 / Implementation
AI implementation in your company, step by step
5 steps, in the same order every time.
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Conversation
30 minutes online. You tell us what takes the most time and we pick one process to start with.
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Process map and quote
We map the steps: where the data comes from, who decides, what should come out at the end. You get a scope and a quote with options.
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Build and connect
We connect AI to your email, form, CRM or messaging app. We work on test data.
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Testing with your team
At first a person approves every reply. We refine the instructions until the output is what you want.
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Launch and support
The process runs day to day. You keep the instructions, an activity log and a direct line to us. Further processes are added one at a time.
What we need from you
- One person who knows the process and can answer questions.
- Access to your tools by invitation, never by password. You get step-by-step instructions.
- Examples: real inquiries and your replies, your price list, your service rules.
- A decision on what AI may send on its own and what always waits for a person.
What we don't promise
- That AI will replace an employee. It takes the repetitive part of the work off their plate.
- That AI will never make a mistake. That is why a person approves important messages and actions stay in the log.
- Savings figures before we have seen the process. First we check how much time it takes today.
- Automating everything at once. We start with one process so you can quickly see whether it works.
05 / Options
Options and pricing
The price depends on the number of steps and tools to connect, so we show starting prices and give the exact amount after a call. You always get several options, starting with the cheapest.
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Start budget
One AI process
For a company that wants to try AI on one process with the smallest budget.
- one process and one data source, such as a form or an inbox
- drafts for a person to approve
- instructions and a short training session
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Sales recommended
Inquiries and leads, from first contact to meeting
For a company whose inquiries arrive through several channels and some slip through.
- inquiries from your form, email and messaging apps in one place
- draft replies and quotes in your company voice
- meeting calendar and reminders about promised follow-ups
- contact and status saved in the CRM
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Growth
Company assistant, reports and invoicing
For a team that wants an assistant at hand and numbers without manual collection.
- everything in Sales
- a company assistant on Telegram or WhatsApp
- reports at a set time
- connection to your invoicing tool
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Expansion
Ongoing support and new processes
For a company that wants to keep adding automations with ongoing support.
- everything in Growth
- ongoing support: instruction updates and health checks
- new automations from a shared list
- a monthly summary: what works, what we change
Prices are negotiable. Payment can be split into an agreed number of instalments under the contract.
Prices include VAT. The starting price covers the simplest scope of each option, and you get the exact amount in the quote after a call.
Tool provider fees (AI model, automation platform, messaging) are paid directly at their rates. You get an estimate of them in the quote.
06 / Questions
Common questions about AI automation
How much does AI automation cost for a business?
Implementing one process in the Start option costs from PLN 1,490, the Sales option from PLN 3,900, Growth from PLN 6,900, and ongoing support in the Expansion option from PLN 990 per month (prices include VAT). The exact amount depends on the number of steps and tools to connect, so we give it in the quote after a 30-minute call. Tool provider fees are separate and an estimate is included in the quote.
Where should a company start with AI implementation?
With one process that repeats every day and has a clear outcome: a reply to an inquiry, a quote, a report. That is where you quickly see whether AI helps, and where the instructions are easy to refine.
What is the difference between an AI agent and a chatbot?
A chatbot holds a conversation and answers from a knowledge base. An AI agent gets a goal and carries out the steps itself in the tools you give it, for example checking CRM data and preparing a quote. The more freedom it has, the more rules and human approval matter.
Will AI send messages to my customers on its own?
Only if you decide so. By default AI prepares a draft and a person approves sending. Simple, repetitive messages can be automated over time, once you see the drafts are good.
What about my customer data?
Before we start we agree in writing which data goes to the AI model, where it is processed and who has access to it. We access your tools by invitation, not by password. The data processing rules are written into the contract.
Which tools do you connect AI to?
Email, website forms, calendars, CRMs, invoicing tools, Telegram and WhatsApp. If a tool has an API or a ready integration, it can usually be connected. We check this before quoting.
Do you only work in Warsaw?
We work from Warsaw, remotely across Poland. Calls, implementation and training are done online.
Tell us about the one process that takes most of your time
On the call we will tell you whether AI makes sense here and prepare a quote with options.
See also: AI content and strategy, free website audit, full offer